Useful Tips

Align a table in Microsoft Word and the text inside it


Microsoft Word has a huge number of options with which you can change your document. Their number is so huge that it is sometimes difficult to remember how to do something simple, for example, align the text in the center. Fortunately, having familiarized yourself with this method, it will not be difficult for you to remember it. Just click on the “Center” option in the “Paragraph” section at the top of the document (or press Ctrl + E to switch between the centered text and the text aligned to the left).

Align the text in the table

1. Select all the data in the table or individual cells (columns or rows) whose contents you want to align.

2. In the main section “Working with tables” open tab "Layout".

3. Press the button “Align”Located in the group “Alignment”.

4. Select the appropriate option to align the contents of the table.

Align the entire table

1. Click on the table to activate the mode of working with it.

2. Open the tab "Layout" (main section “Working with tables”).

3. Press the button “Properties”located in the group "Table".

4. In the tab "Table" in the window that opens, find the section “Alignment” and select the alignment option you want for the table in the document.

    Tip: If you want to set the indentation for a table that is left-aligned, set the necessary value for the indentation in the section “Indent on the left”.

That's all, from this short article you learned how to align text in a table in Word, as well as how to align the table itself. Now you know a little more, we want to wish you success in the further development of this multifunctional program for working with documents.

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Hello, how to make numbers in a table exactly? So that there is a comma under the comma, so that all numbers and numbers are one by one? (I would have done it myself, but there are both 1 and 10743 in the table) If you can give the most understandable answer) Thanks for understanding

Elizabeth, hello. The numbers inside the table can be aligned in exactly the same way as the text (related article), and this is described in the first part of this article. Just select the necessary column, and then choose one of the possible alignment options - left or right, width or center. Most likely, you need the first or second option (one of the edges).

Speaking directly about the “comma under the comma” - this can only be done with numbers of the same order (units, tens, hundreds, thousands), and that is not a fact. The thing is that the "reference point" for the Word is not to divide, which in this case is a comma, but numbers. Of course, you can try to do everything manually, applying different alignment to different cells, somewhere adding extra margins, etc., but is it worth it?

You know, apparently you need to
But this is necessary not to me, but to the head of my diploma
thank you very much for the answer

Unfortunately, despite the manipulations described in the article, the text is still not in the center of the line! There is some upward shift. What to do?

Hello. Tell me, which of the ways described in the article did you align the text? Was the “Center” value selected in the “Alignment” section of the “Layout” tab or the same type of alignment (“centered”), but was it still in the table properties in the same “Layout” tab?

Try to do what the user wrote in the comment below - in the "Home" tab in the "Paragraph" group, click on the "Interval" button and select the appropriate value from the available ones or set your own. Previously, the text in the table must be selected.

I went as advised above in the paragraph changed the line-to-line from double to single and Oh MIRACLE the text was in the middle of the cell

To align text in tables vertically, in addition to the properties of the cells (in the parameters of the table itself), it may be necessary to check the properties of a paragraph of text in a cell. In the paragraph, you can set the parameter "spacing before" - determines the position of the text relative to the previous paragraph in the text. In this case, relative to the upper boundary of the cell. When creating tables in the text, where there is already a non-zero similar parameter in the paragraph, in the table cells it is inherited from the previous text table.

Hello, Anatoly. Yes, you are right, but in this case, the spacing for the text in the table can be changed manually, using the recommendations on the links from the previous comment.

why in some cells is the text in the middle and in others shifted higher or lower? how to do the same?

Hello. Have you definitely read the article under which you left your comment? In the same, it is just about how to align the table and the text in it. And this happens, most likely, because different alignment, or even different formatting styles, are applied to the text in different cells.

Hello! Yes, apparently different alignment or different formatting styles are applied. In some cells separately, the usual alignment methods do not work. How to define and make them the same? I compare styles - everything seems to be the same thing, but in separate cells, at least crack, text either at the bottom of the cell or at the top - and not from the spot! Where is that magic button?

Fortunately, there is a magic button, but it will work only if you are ready to arrange the text in the table from scratch, that is, set the font, its size and type of alignment. To do this, select the table with all its contents by clicking on the plus button in its upper left corner and click on the “Clear all formatting” button (letter A with an eraser) located in the Font tool group in the Home tab. After that, all the text will be reduced to a single, basic style for the document. Further changes should also be made for the entire table, that is, pre-highlighting it, provided that the design style should be the same for the entire text.

Yes, it’s clear that you can make the whole table again! Just out of principle, I wanted to defeat the old))))) Thank you!

It's my pleasure. Yes, and in the version I proposed, you do not completely create the table, but only make out the text in it. Although, of course, it all depends on its volume and final requirements.

Interested in alignment using Word in height. If this is not provided, then write so ... Then help, reduce the search time to the question ...

Hello. Alignment in height is also possible, but with it everything is far from simple as with alignment in width. Choose the appropriate font size, and then adjust the intervals so that the distance from the text to the upper and lower borders of the cells is the same. If necessary, you can (and sometimes need) change the height of the rows in the table. How all this is done is described in separate articles on our website.

doesn’t work, the alignment labels are dimly displayed, that is, it is not active so your article is just for you not for people it doesn’t work.

Hello. Everything works if you do as it is written in the article, and if the task is solely to align the text inside the table. But this does not mean that possible nuances that may interfere with the procedure are excluded. In order to understand what exactly is the essence of your problem, specify which version of Microsoft Word is used and, if possible, attach a screenshot of the selected table with text and “dull” button labels to align the text to the next comment.

So you have the same document in limited functionality mode (indicated in the header of the program, to the right of the file name). It is obvious that in it not only the text in the table will not be aligned, but no other changes can be made. Actually, that is why other elements are not active on the toolbar. In order to work with the contents of the document, you must disable this mode. How to do this is described in another article on our website, link below. After this mode is disabled, you can align the text in the table and make any other changes to the file.

It seems to be like other changes being made, but thanks for the reference

Everything seemed to have disabled the restrictions, but the only thing in the “Layout” tab is the same ... and the funniest thing is that there is 1 more “Layout” tab in the very right edge, but everything works stably there, and unlike the other tab has a more convenient menu.

In your screenshot, there is also a second tab “Layout”, which is located on the right. The first is a standard element of the program, the second is specifically for tables, therefore it is located in the “Working with Tables” section, which appears when the table is selected and contains the necessary tools for working with it. When working with images or, for example, charts, similar sections appear, but already sharpened for specific elements.

In the latest version of Word, everything looks completely different, useless article, spent time only

What is the last one? The article shows Word 2016, and after this version there were practically no changes in the program interface, apart from adding themes. Actually, there wasn’t what could be called a new version, just two types of subscription appeared - 365 and 2019, the only noticeable “difference”, but not playing any role in solving the problem considered in the article, is that the “Design” tab now called “Designer”, and the tab “Designer”, which appears when you select a table, called “Table Designer”. Moreover, all those elements that are necessary directly to align the table and its contents are in the same place and are named the same as before. It's just that in the screenshots, Word is not expanded to the full screen, and what in full-screen mode is a group of tools here looks like a menu with a drop-down list. But, again, if you read the article and the names of these same items on the screenshots (or at least look at the place where they are located and what the buttons look like), aligning the table is not difficult.

P.S .: Maybe attach a screenshot of how your “latest version” looks completely different?

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Incorrect text alignment in Word

One thing if it comes to a diploma. But what if this is an official document? With this approach, you can easily lose your business reputation. That is why, for text alignment, you should use standard MS Word tools - buttons located in the "Home" section.

To check the correctness of the design of the document there is also a special button, clicking on it, you will see hidden signs, which is why it is better to initially correctly approach the issue of text design.

After clicking in the text, strange signs, a lot of dots and arrows will appear.

Dots are spaces set by you. Arrows - pressing the Tab key, the rest for us at this stage does not have any practical value. Thus, if you put too many spaces in a row to align the text as you need, when you click the "Display all characters" button, your oversight will immediately become noticeable - a lot of dots and arrows.

To return the document to its previous form, click the same button again.

Align text with standard Microsoft Word tools

So, we return to the same four buttons presented earlier.

  • The first one is responsible for left alignment, that is, the text will be “magnetized” to the left edge,
  • The second is responsible for alignment in the center,
  • The third one is responsible for right alignment,
  • The fourth aligns it with the width of the document, that is, it distributes the text evenly between the left and right edges, due to which it is possible to achieve sharpness and evenness of the edges.

    As you can see, everything is extremely simple. We hasten to please you, you won’t have to write the text again - you can even it out after it has been printed. Select the required area with the mouse and click on one of the buttons.